Bid No. 223017 T Head Bolts and Anti Rotation Bolts

The City of Salem, Oregon, through its Administrative Services Department, Contracts and Procurement Division, is soliciting bids for Bid No. 223017 to procure T-Head Bolts and Anti-Rotation Bolts for Marion County. The procurement seeks approximately 280 bolts across various sizes, with specific requirements for delivery to the City of Salem Warehouse within 5 business days of order placement. The contract term is set for 3 months beginning July 1, 2022, with potential for up to four additional one-year renewal terms. Bidders are required to provide unit and total pricing for the specified bolt types and may need to submit product information and samples if proposing alternate products. The bid evaluation will focus on the lowest responsive bidder, with bids due by March 23, 2022, at 11:00 AM local time, to be opened virtually via a Zoom meeting. The City has indicated a preference for recycled materials where feasible and requires firm pricing for the initial 3-month contract period, with potential escalation/de-escalation provisions thereafter.

The procurement appears to have no specific set-aside designations or restrictions on respondent types. Two vendors, Ferguson Enterprises and Pro Select, submitted bids for the opportunity, with Pro Select presenting the lowest bid at $813.80. The contract will be awarded to Ferguson Enterprises LLC on April 4, 2022, based on the Notice of Intent to Award. While a precise contract value is not explicitly stated, the bid tabulation suggests a relatively modest procurement budget. The goods agreement includes standard provisions for insurance, non-discrimination requirements, and compliance with tax laws. The contract allows for potential extensions and includes standard termination and default remedy clauses. Vendors will be expected to maintain appropriate insurance coverage and comply with the City of Salem's contractual requirements.