Bid No. 223004 Miscellaneous Brass Fittings

The City of Salem and Marion County, Oregon, issued Bid No. 223004 for Miscellaneous Brass Fittings, a procurement opportunity for various brass components used in municipal infrastructure. The bid solicitation seeks approximately 65 different brass fittings, including bushings, couplings, plugs, elbows, nipples, and gate and ball valves, with specific requirements that all items must comply with AWWA Standard C-800 and meet lead-free specifications. The bid documents specify that pricing must be firm, F.O.B. delivered, with no federal excise taxes included, and the contract term is for one year with potential for four additional one-year renewal periods. The bid was due on March 9, 2022, at 11:00 AM local time, with an anticipated contract award within 30 calendar days after the bid closing date. Evaluation criteria appear to prioritize compliance with technical specifications, pricing, and a preference for bidders using recycled materials in their products. The procurement process included a Zoom bid opening meeting and requires successful bidders to comply with federal, state, and local laws, including nondiscrimination and prevailing wage requirements.

The bid documents do not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The bid tabulation revealed two vendors submitted pricing: Ferguson Enterprises and Veterans Distribution and Supply, with total bid amounts ranging from $16,375.43 to $19,092.56. Ultimately, the City of Salem intended to award the contract to Ferguson Enterprises on March 21, 2022. The procurement allows for price escalation provisions, permitting the successful bidder to increase or decrease prices after the first three months, with increases limited to 15% during any 30-calendar day period. The Contracts & Procurement Manager retains the authority to renegotiate or cancel the agreement if equivalent materials can be obtained at lower prices. While specific budget ranges are not explicitly detailed, the bid documents suggest this is a recurring procurement for essential municipal infrastructure components, with potential ongoing value through multiple one-year contract extensions.