Bid for basketball back drops

Portage Public Schools, located in Kalamazoo County, Michigan, sought sealed bids for the installation of two new ceiling-hung, motorized, power-folding basketball backboards in the existing "Igloo" fieldhouse at Portage Northern High School. The basketball backstops were to be overhead-supported with electric operators rated at 3/4 horsepower, 115-volt single-phase, 60-hertz power supply, and equipped with remote control stations. Qualified bidders were required to attend a mandatory pre-bid meeting scheduled for March 13, 2019, at 4:00 p.m. at the project site, with attendance required for all prime contract bidders or their bids would not be considered. Sealed bids were due on March 22, 2019, at 11:30 a.m. at the Portage Public Schools Administration Building located at 8107 Mustang Drive, Portage, Michigan 49002, with bid documents made available in electronic PDF format starting March 8, 2019. The contract work was scheduled for completion within a two-week window in summer, beginning July 1, 2019, and completing by July 12, 2019. The Contractor was responsible for final electrical connections and testing to infrastructure provided by the school district. No specific evaluation criteria beyond qualifications were detailed in the procurement documents.

This procurement was open to all qualified bidders with no identified set-aside designations or restrictions based on disadvantaged enterprise status. Bid security was required in the form of a surety bond, certified check, or cashier's check equal to 5 percent of the bid amount, and all bids had to be accompanied by sworn and notarized disclosure statements including a Noncollusion Affidavit, Iran Economic Sanctions Act certification, and Certification Regarding Responsibility Matters as mandated by Michigan Public Act 232 of 2004. The awarded contractor was required to provide Performance and Payment bonds and maintain General Liability coverage with limits of $2,000,000 general aggregate and $1,000,000 per occurrence, Business Auto Liability of $1,000,000, and Umbrella Excess Liability of $5,000,000 per occurrence and aggregate. Bids could not be withdrawn for 30 days after submission. The Owner, as a nonprofit corporation exempt from State Sales and Use Tax and Federal Excise Taxes, reserved the right to accept or reject any or all bids based on what best served the District's interests. No specific award value or budget range was disclosed in the procurement documents.