BID FD02 Janitorial

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry, is seeking janitorial services for the Buchanan Forest District 2 in Fulton County. The procurement covers comprehensive cleaning services for two facilities: the Resource Management Center (RMC) Office (7,998 square feet) and the Storage Building (SB) (352 square feet), both located at 25185 Great Cove Road, McConnellsburg, PA. Specific deliverables include weekly and semi-annual cleaning services, encompassing tasks such as general routine cleaning, carpet care, hard surface floor maintenance, window and glass cleaning, and restroom sanitation. The facilities include 18 employees, multiple restrooms, and various surface types requiring specialized maintenance. A mandatory pre-bid conference is scheduled for August 25, 2025, at 10:00 A.M. at the District Office, where prospective bidders must attend and sign in. The contract will commence upon purchase order execution or October 1, 2025, and terminate on September 30, 2026, with potential renewals for up to four additional consecutive annual terms. Evaluation will be based on the lowest responsive and responsible bidder, with the Commonwealth reserving the right to award by line item.

This procurement is exclusively reserved for small businesses certified through the Department of General Services' self-certification process, with bidders required to provide proof of certification with their bid response. The contract mandates compliance with state labor laws, including enhanced minimum wage provisions requiring a minimum of $15.00 per hour for contract service employees. Bidders must be registered in the Commonwealth of Pennsylvania's Vendor Master file and will be subject to comprehensive terms covering insurance requirements, background checks, confidentiality, and data breach protocols. The contract structure allows for potential price increases up to 3% during renewal terms, contingent on past contractor performance. While no specific budget range is explicitly stated, the procurement covers janitorial services for two distinct facilities totaling approximately 8,350 square feet. Contractors will be responsible for providing all cleaning supplies and equipment, with cleaning products subject to approval by the District Forester. Payment will be processed on a reimbursement basis for satisfactorily performed services, with monthly invoices submitted either electronically or by mail.