BID 9897 Board Room Audio Video Upgrades - Troy Schools AV

Troy School District in Michigan issued Request for Proposal (RFP) BID 9897 for a complete 100% turnkey audio/video multimedia system replacement in the district's board room. The procurement includes new 55" 4K HDR displays (two wall-mounted and one lectern-mounted), a 4K 16:10 aspect ratio projector, HD PTZ cameras with 20X optical zoom, broadcast recording deck with SD card storage, Crestron control systems with touch panels and iPad docking stations, and comprehensive system integration. All prices must be inclusive of sales/use taxes, permits, fees, delivery, insurance, and all labor necessary for a complete turnkey solution. Bidders must be factory-authorized representatives with a minimum of five years of experience in the specific equipment proposed and must maintain service facilities within 100 miles of the district's facility. Contractors must be AVIXA certified (CTS, CTS-D, or CTS-I) and employ qualified, factory-trained technicians, with all technology work performed by the bidder's staff and no subcontracting allowed except for qualified electrical contractors. The mandatory pre-bid meeting is scheduled for December 17, 2019, at 2:00 P.M. at the Troy School District Services Building (4420 Livernois, Troy, Michigan 48098). Bid proposals are due January 14, 2020, at 11:00 A.M., with public opening immediately following, and questions must be submitted by January 7, 2020, at 12:00 P.M. EDT. The project timeline includes contract award by February 25, 2020, project kickoff the week of March 9, 2020, work start March 18, 2020, substantial completion April 10, 2020, system training April 14, 2020, and final project completion April 17, 2020.

The RFP does not indicate any specific set-aside designations or restrictions targeting disadvantaged enterprises or minority-owned businesses. Bidders must submit 5% bid security in the form of a certified check or bid bond payable to Troy School District, and the project requires 100% performance and labor and material payment bonds. No incumbent vendors or current contractors are identified in the solicitation materials. The contract is contingent upon Troy School District Board of Education approval, and bidders must provide comprehensive closeout documentation, two-year warranties on electronic/electrical equipment and one-year warranties on all other materials, operator training, and post-completion support services with pricing to be submitted by bidders. The RFP does not specify an estimated award value or budget range for this project.