BID #26-36, Annual Physical Exams for Firefighters

Henry County, Georgia's Purchasing Department is soliciting competitive sealed bids for annual physical examination services for approximately 370 firefighters on an annual renewable basis through Bid #26-36. The services will be conducted at the Henry County Fire Department's Training Facility and must be completed in two phases within a two-month period. The comprehensive physical examinations shall include medical history documentation, physical examination, vital signs assessment, laboratory analysis, body composition testing, pulmonary function testing, vision screening, electrocardiogram (EKG), treadmill evaluation, strength testing, flexibility assessment, muscular endurance testing, and audiometric testing. Qualified vendors must possess a Master's Degree in Public Health or Doctor of Osteopathic Medicine, maintain current Georgia licensure with relevant board certifications, and demonstrate specialized training in occupational health and safety standards including OSHA and NFPA 1582 compliance. Sealed bids must be submitted by May 18, 2026, at 3:00 PM through the County's eProcurement Portal, by mail, common carrier, or in person at 140 Henry Parkway, McDonough, Georgia 30253; the deadline for clarification requests is May 4, 2026, at 3:00 PM, with the first addendum deadline on May 11, 2026. The initial contract term is one year from the date of execution with two optional one-year renewal periods, and all bid prices must remain firm for the contract period with any price increase requests requiring written submission 60 days prior to renewal and approval by the Henry County Board of Commissioners.

Small businesses, local vendors, veteran-owned businesses, and disadvantaged business enterprises are encouraged to participate in this procurement. Vendors must provide evidence of workers' compensation insurance with statutory Georgia limits, commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, automobile liability insurance with $1,000,000 combined single limit, and $2,000,000 umbrella coverage. All bid prices shall be submitted on the provided Bid Price Sheet with unit prices and an estimated lump sum total based on 370 firefighters, with prices quoted F.O.B. destination and inclusive of all labor, materials, equipment, and services required to fulfill contract obligations. Henry County reserves the right to reject any and all proposals and to waive any technicalities; bids may not be withdrawn for sixty days after the closing date except as allowed by the Official Code of Georgia Annotated (OCGA). No specific budget range or award value has been publicly disclosed in the solicitation materials, and the County is not bound to purchase minimum or maximum quantities under this contract.