(BID) 26-36, Annual Physical Exams for Firefighters

Henry County, Georgia is issuing an Invitation to Bid for the procurement of annual physical examination services for approximately 370 firefighters on an annual renewable basis at the Henry County Fire Department's Training Facility. The comprehensive medical services must include physical examinations, laboratory testing (chemistry screen, lipid panel, complete blood count, thyroid, and urinalysis), audiometric testing, pulmonary function testing, electrocardiograms, strength and flexibility assessments, and body composition analysis, all conducted in accordance with OSHA and NFPA 1582 standards. Examinations are to be completed in two phases within a two-month period, with Phase 1 consisting of individual information gathering and blood work, and Phase 2 encompassing all remaining testing, physical examination, and result review. Qualified vendors must be licensed medical professionals with specific educational credentials including a Master's in Public Health, Doctor of Osteopathic Medicine, or Bachelor's in Biology, and must possess Georgia medical licensure, board certification in family practice, Medical Review Officer certification, and CAOHC certification for hearing conservation. Sealed bids must be submitted by May 18, 2026, at 3:00 PM through the County's eProcurement Portal, with a deadline for clarification requests of May 4, 2026, at 3:00 PM, and an addendum deadline of May 11, 2026, at 3:00 PM. Pricing shall be submitted on a per-person unit basis with an estimated lump sum total based on 370 firefighters, with all costs including labor, materials, supplies, equipment, and services included in F.O.B. destination pricing, and bid prices must remain firm throughout the contract period. The initial contract term is one year from execution with two optional one-year renewal periods, with renewal decisions made 60 days prior to expiration.

Henry County reserves the right to award to the lowest responsive, responsible bidder and may reject any or all bids. A local vendor preference applies if bids are within five percent of the lowest out-of-county bid, allowing local vendors the opportunity to match the low bid. Qualified vendors must provide proof of comprehensive insurance coverage including workers compensation at statutory limits, commercial general liability of $1,000,000 per occurrence, automobile liability combined single limit of $1,000,000, and umbrella coverage of $2,000,000. While no specific set-asides for disadvantaged enterprises are noted in the solicitation, the local preference provision may benefit area vendors. No incumbent contractor or existing infrastructure integration requirements are identified in the available documentation. The specific award value or budget range is not disclosed in the solicitation materials; however, pricing will be based on the per-person unit cost multiplied by the estimated 370 firefighters requiring services on an annual basis.