BID #26-27, Warren Holder Park Ball Field Renovation

Henry County's Purchasing Department is seeking competitive sealed bids for the Warren Holder Park Ball Field Renovation project (Bid #26-27), which involves comprehensive renovation of baseball and softball fields. The procurement targets the complete rehabilitation of Fields 1-7 and Field 9, requiring contractors to furnish all labor, materials, and equipment necessary for the project. Specific deliverables include removing existing turf, laser grading subgrades, assessing and repairing irrigation systems, installing approximately 192,514 square feet of 419 Bermuda sod, and laser grading approximately 220 tons of infield mix. Bids are due February 12, 2026, at 3:00 PM and must be submitted via mail, hand delivery, or the County's eProcurement Portal. Bidders must provide an original bid, bound copies, and a PDF version on a USB drive, accompanied by a bid bond of at least five percent of the total bid amount from a surety company rated A.M. Best minimum "A" with financial size VI or better. The deadline for submitting clarification questions is January 22, 2026, at 3:00 PM, with the first addendum deadline set for January 29, 2026, at 3:00 PM.

The procurement offers a local vendor preference for bids within five percent of the lowest out-of-county bid, specifically for vendors operating within Henry County with a current occupational tax certificate and compliance with the Georgia Security and Immigration Act. Contractors must provide comprehensive insurance coverage, including Workers Compensation at Georgia statutory limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability at $1,000,000 combined single limit, and Umbrella Liability of $2,000,000. Upon award, contractors must submit 100 percent performance and payment bonds within 15 calendar days. The contract will be awarded by the Henry County Board of Commissioners following evaluation of submitted bids. While no specific contract value is mentioned, bidders should be prepared for a substantial municipal infrastructure renovation project involving multiple baseball and softball fields. All bids are fixed price, with no adjustments permitted for labor, supply, or equipment cost fluctuations, and contractors are responsible for obtaining all necessary permits, licenses, and ensuring compliance with local, state, and federal regulations, including OSHA standards.