Bid 26-14 Fire Alarm Monitoring, Testing, Inspection and Repair Services (Annual Contract)

The Board of Public Education for the City of Savannah and the County of Chatham is soliciting sealed proposals for fire alarm monitoring, testing, inspection, and repair services under Bid 26-14, an annual contract opportunity with a posting date of December 15, 2025, and a proposal due date of January 22, 2026. The District seeks qualified contractors to provide comprehensive fire alarm, Area of Rescue, and Emergency Responders Radio Communication System (ERRCS) services across 68 school sites, including high schools, middle schools, elementary schools, educational centers, charter schools, and administrative facilities. Required services must comply with current NFPA 72 standards and include 24/7 monitoring with dispatch to emergency centers, call-down procedures, and detailed annual inspections on equipment from manufacturers including Notifier, EST, Simplex, Rath, Cornell, and ADRF. Initial inspections must commence within 30 days of bid award notification and be completed within 120 days. Bidders must demonstrate a minimum of five years of continuous experience providing similar services, preferably to educational or governmental agencies in the Southeast, along with Georgia business registration, current occupational business license, financial stability, and sufficient certified staff and equipment. Pricing must be submitted on an all-inclusive annual inspection cost basis with unit costs for each system manufacturer and quantity, covering all labor, overhead, supplies, equipment, travel time, insurance, licensing, warranty, freight, and taxes, with no price increases, fuel surcharges, or add-on costs permitted during the initial contract term. Award will be made to the lowest responsive and responsible bidder, with the District reserving the right to subdivide awards among multiple vendors if necessary.

All bidders must comply with O.C.G.A. 13-10-91 E-Verify requirements, provide debarment and suspension verification, and submit required federal certifications including lobbying disclosure; no specific set-asides for disadvantaged enterprises are identified in the procurement documents. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, Umbrella coverage ($1,000,000), and Professional Liability/Errors & Omissions insurance ($3,000,000 per occurrence), with the District named as an additional insured on all policies. The contract term is established as one year from execution with options for two additional one-year renewal terms, subject to mutual written agreement and Georgia law requirements, with renewal pricing permitted to increase up to five percent annually. Contractor personnel must maintain professional appearance and conduct standards, including government-issued photo identification and adherence to codes of conduct prohibiting tobacco use on District property, employment of day laborers or temporary workers, possession of firearms or controlled substances, and violation of federal immigration laws. The District shall pay invoices within forty days of proper submission on a monthly basis, with monthly invoicing required and documentation including purchase order number, project name, site description, work description, and solicitation number. No specific budget range or award value is disclosed in the procurement documents; however, bidders should note that the District reserves the right to terminate the contract for convenience on fourteen days' notice, for cause immediately upon written notice, or automatically upon fiscal funding insufficiency.