BID #26-09, Waste Wood Grinding Services - Annual Contract

Henry County's Purchasing Department is seeking competitive sealed bids for an annual Waste Wood Grinding Services contract at the Henry County Recycling Center located at 65 West Asbury Road in McDonough, Georgia. The procurement requires a qualified vendor to provide on-site waste wood grinding services using two potential pricing models: grinding and leaving waste wood on-site using a 3x3 screen, or grinding and removing waste wood from the property. The initial contract term is one year with potential renewals for two additional one-year periods. Work will be scheduled by the Recycling Center Director and performed between 8 AM and 5 PM, Monday through Friday. Vendors must submit detailed pricing per cubic yard after grinding and provide firm prices that will remain unchanged throughout the contract duration. The bid is due on November 5, 2025, at 3:00 PM, with a deadline for clarification requests on October 22, 2025. Evaluation will focus on responsiveness, responsibility, and lowest bid pricing.

The county encourages participation from small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned businesses. Bidders must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specific minimum coverage amounts. Vendors are required to complete multiple forms, including a bid authorization affidavit, non-conflict of interest statement, references, and a Georgia Security and Immigration Compliance Act affidavit. While no specific budget range is explicitly stated, the solicitation indicates that the county will award the contract to the lowest responsive, responsible bidder. Potential vendors must demonstrate technical capabilities, financial stability, and compliance with local regulatory requirements. Electronic bids must be submitted through the County's eProcurement Portal, with emailed or faxed proposals being automatically disqualified. Henry County reserves the right to reject any and all proposals and to waive any technicalities in the bidding process.