Bid 2026 Art, Office, Copy Paper, Ink and Toner, Janitorial

Griffin Regional Educational Service Agency (Griffin RESA) is seeking competitive sealed bids for a comprehensive supply contract covering art, office, copy paper, ink and toner, and janitorial supplies for fiscal year 2026. The solicitation, specific to south metro county school systems in Georgia including Taliaferro County, is structured as a requirements contract with a base one-year term and three optional one-year renewal periods. Bids must be submitted by November 7, 2025, at 2:00 p.m., with delivery to the Griffin RESA Warehouse located at 1310 Carver Road in Griffin, Georgia. The procurement will cover an extensive range of over 500 items, including file folders, pencils, paper, art supplies, cleaning materials, personal protective equipment, and printer toner cartridges. Bidders are encouraged to provide hard copy or digital submissions, with digital copies on thumb drives preferred. Evaluation criteria will include price, brand names, quantities, and the overall best interest of the agency, with strict controls on pricing adjustments limited to one price change per item in the base year and each option year, contingent upon manufacturer documentation of discontinuation or price increases.

The solicitation explicitly encourages participation from minority and female business enterprises, as well as local businesses, demonstrating a commitment to diverse vendor engagement. Griffin RESA is a tax-exempt entity, and the contract allows for multiple vendors to be selected based on their specific product offerings and competitive pricing. While specific budget ranges are not explicitly detailed, the comprehensive nature of the bid suggests a significant procurement value spanning multiple product categories. The contract is structured to provide flexibility, with no guaranteed purchase quantities, allowing Griffin RESA to adjust procurement as needed. Vendors must provide manufacturer documentation to justify any price changes, and increases are strictly limited to the exact manufacturer's price increase without additional administrative costs. The solicitation emphasizes fair competition and non-discrimination, creating an open and transparent procurement process that seeks to maximize value and support diverse business participation.