Beverly Beach Management Unit Tree Services

The Oregon Parks and Recreation Department (OPRD) initiated a procurement for tree services at the Beverly Beach Management Unit through an Invitation to Bid (ITB) released on April 25, 2023. The contract, which covers tree removal, trimming, and stump grinding services, is designed to ensure safety, preserve tree health, and maintain environmental aesthetics. Bidders were required to provide hourly rates for employee labor, bucket truck services, wood chipper usage, and stump grinding, along with documentation of resources, licenses, and references. The procurement sought a contractor capable of performing planned and emergency tree services within a contract period from May 15, 2023, to June 30, 2023. Bid evaluation criteria included price, experience, expertise, and contractor responsibility, with potential preferences given to Oregon-based businesses and those utilizing recycled materials. The bid submission deadline was May 9, 2023, at 2:00 PM Pacific Time, with an anticipated contract award date of May 12, 2023.

The solicitation did not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract was open to qualified tree service providers, with Oregon Coast Tree Company from Newport, Oregon, ultimately selected as the intended awardee. While no specific budget range was explicitly detailed in the documents, the bid tabulation revealed pricing variations from $49.42 per hour for employee rates to $400.00 per hour for stump grinding services. The total bid prices submitted by various bidders ranged from $413.00 to $1,085.00. The sample contract provided suggested a potential four-year term extending through June 30, 2025, with compensation based on completed and accepted deliverables. The procurement was conducted through the OregonBuys system, with the contract intended to be awarded to a single vendor capable of meeting the technical specifications and performance requirements outlined in the solicitation documents.