Beverage RFP 2023

Bulloch County Board of Commissioners is requesting proposals for beverage rights and vending services across multiple county parks and facilities, with proposals due March 14, 2023 at 3:00 p.m. A non-mandatory pre-proposal conference is scheduled for March 7, 2023 at 11:00 a.m. at the Honey Bowen Building in Statesboro, Georgia.

The scope encompasses supplying and maintaining fountain-dispensing equipment at six locations (Mill Creek Regional Park, Splash in the Boro Waterpark, the Bulloch County Agricultural Complex, and George Roebuck Park among others), operating three beverage vending machines, and managing exclusive beverage rights across all specified venues. The contractor must provide all dispensing and vending equipment at no cost to the County, including fountain units, coolers, CO2 systems, and vending machines that meet ENERGY STAR and ADA standards. The contractor is responsible for preventive maintenance, repairs, and emergency response within 24 hours for equipment malfunctions, with full service restoration required within 48 hours. Fountain beverage pricing must remain fixed for the initial contract period, with annual price increases thereafter limited to the Consumer Price Index for non-alcoholic beverages. For vending operations, the contractor retains commission-based revenue on net sales (gross sales minus general excise tax and Georgia redemption value), with monthly commission payments due by the 20th of each month accompanied by detailed sales reports by machine location.

The contract runs April 7, 2023 through April 6, 2024, with an option to renew for two successive one-year periods. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence and workers' compensation coverage. Optional funding elements totaling $24,700 annually include sponsorships for Independence Day ($5,000), opening day ($1,000), ice maker fund ($9,700), and promotional activities. The incumbent is The Coca-Cola Bottling Group. Award is anticipated March 21, 2023, following evaluation and preliminary negotiations March 16–17, 2023. Proposals must be submitted in sealed envelopes containing one original and five copies to the Bulloch County BOC Purchasing Department, North Main Annex, 115 N Main Street, Statesboro, Georgia 30458, Attention: Faye Bragg, Purchasing Manager. No faxes or emails are accepted.