Beverage Provider
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP12427
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota State Fair, located in Bennett County, is seeking proposals for a Beverage Provider through RFP #25RFP12427 for the 2025-2028 annual State Fair events. The procurement seeks an exclusive non-alcoholic beverage provider with pouring rights for the State Fair, Dakota State Fair Speedway, Wheel Jam, and related events. The selected contractor must provide comprehensive beverage services, including installing and maintaining all necessary equipment and labor for beverage sales and dispensing at no cost to independent concession vendors. Proposals are due by 5 PM CT on February 7, 2025, with preliminary questions due by January 17, 2025, and official responses to inquiries to be provided by January 24, 2025. The contract term spans from March 1, 2025, to December 31, 2028, covering four consecutive annual state fair periods: August 26-September 1, 2025; September 1-7, 2026; August 31-September 6, 2027; and August 29-September 4, 2028. Required proposal components include complete product lists, proposed purchase prices for direct State Fair use and independent vendor sales, and potential annual price increase caps.
The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contractor will receive exclusive advertising rights as the official soft drink provider, with some exceptions for existing contractual obligations, complimentary beverages, and fundraising purposes. While specific budget ranges are not detailed in the available documentation, the contractor must demonstrate capability to service multiple events and maintain comprehensive beverage distribution infrastructure. The proposal requires detailed specifications on operational elements such as delivery standards, service response times, and equipment provisions. Interested vendors must submit comprehensive proposals that outline their full product catalog, pricing structure, and operational capabilities for managing beverage services across multiple state fair events and associated venues.
Opportunity text
The South Dakota State Fair is seeking proposals for Beverage Provider during the 2025, 2026, 2027, and 2028 annual South Dakota State Fair. Proposals must be based on a per year basis. Contract pricing to apply for any other non-fair time event where services may be needed including, but not limited to, Wheel Jam.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Peggy Besch at peggy.besch@state.sd.us with the subject line RFP #25RFP12427:
The State will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf |
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