Best Value Analysis Notice for SACU - Realignment and Redesign

The Oregon Department of Human Services, Office of Developmental Disabilities Services (ODDS), is soliciting project management services through a Service Order Contract (SOC) for the Stabilization and Crisis Unit (SACU) Realignment and Redesign initiative in Marion County. The procurement seeks a single qualified firm to assess, propose, and facilitate the development of a comprehensive operational plan designed to shorten the length of stay in SACU homes while achieving and maintaining full Home and Community Based Services (HCBS) compliance. Primary deliverables include community engagement activities, comprehensive redesign implementation planning, monthly project status reports, legislative reporting, and ongoing technical support, with specific milestones including a Strategic Plan due within four weeks of contract execution, a detailed timeline within four weeks, comprehensive analysis within five months, and a final legislative operational plan report due to ODHS by August 1, 2026. The estimated contract term is thirty-six months, with implementation commencing no later than July 1, 2027. Proposal submissions are due December 17, 2025, at 3:00 PM via the OregonBuys e-procurement system, with questions and clarifications due by December 3, 2025. The evaluation will utilize a best value analysis process based on six equally weighted criteria: demonstrated skill and experience (20 points), proposed approach to services (20 points), proposed cost (20 points), availability (20 points), references (20 points), and resource capacity (20 points). Qualified contractors must demonstrate documented experience with the intellectual and developmental disability community, clinical mental health, community engagement, and mediation facilitation, preferably through previous work with Oregon State agencies or government entities within the last three years. The contractor must identify all Key Persons and subcontractors with detailed resumes, specific roles and responsibilities, and hourly rates aligned with the contract pricing structure.

The procurement documents do not specify set-aside designations or restrictions limiting the types of organizations eligible to respond. Vendors who previously developed the April 2025 SACU Proposed Strategic Plan are eligible to respond, though using the same team is preferred but not required. The solicitation documents provided do not disclose specific award values, budget ranges, or contract funding amounts, though the Oregon State Legislature appropriated funding through House Bill 5006 (passed June 2025), which directed ODDS to develop and implement this operational plan. No incumbent vendor information, existing infrastructure requirements, or technology integration specifications are detailed in the available procurement materials. Proposers employing 50 or more full-time workers with a contract price exceeding $500,000 must provide a current, unexpired Pay Equity Certificate from the Department of Administrative Services, unless previously submitted. All submissions must be made through the OregonBuys e-procurement system, with contractor interviews potentially conducted with top-ranked proposers via teleconference.