Best Value Analysis Notice for SACU - Organization Improvement Services

The Oregon Department of Administrative Services, on behalf of the Oregon Department of Human Services' Office of Developmental Disabilities Services (ODDS), is procuring organizational improvement services through a Best Value Analysis Notice to develop a comprehensive implementation plan for the Stabilization and Crisis Unit (SACU) to achieve full compliance with federal Home and Community Based Services (HCBS) requirements under Oregon's Medicaid program. The single Service Order Contract will have an estimated twelve-month term and requires the contractor to assess SACU's current operations, develop staff training on HCBS values and person-centered practices, create a train-the-trainer model, establish environmental and staffing recommendations, research other state HCBS crisis models, and recommend Medicaid HCBS service definitions and provider standards. Key deliverables include a Draft Implementation Plan due June 1, 2026, and a Final Implementation Plan due August 31, 2026. Proposals must include detailed narratives addressing the firm's approach and experience with intellectual and developmental disabilities and community engagement, a project schedule with deliverable dates and hourly estimates, resumes of key personnel with specific roles and hourly rates, confirmation of staff availability for monthly check-ins, and up to two project references from Oregon state agencies or government entities completed within the last three years. The evaluation will utilize a best value analysis across six equally weighted criteria (20 points each): demonstrated skill and experience, proposed approach, proposed cost, availability, references, and resource capacity. Questions and clarifications must be submitted by December 5, 2025, at 3:00 PM, with proposals due December 11, 2025, at 3:00 PM via the OregonBuys e-procurement system. The Agency reserves the right to conduct interviews with highest-scoring proposers, and any protests must be submitted within seven days of the notice of intent to award.

The solicitation documents do not specify any set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements. No incumbent vendors, current contractors, or existing infrastructure or technology requiring integration are identified in the opportunity notice. Similarly, no specific budget range or award value is disclosed in the available documentation, though the estimated contract term of twelve months may serve as a reference point for proposal cost development. Interested contractors should contact Burke Barnett, the Agency Contact, at 503-910-7821 or burke.c.barnett@odhsoha.oregon.gov for additional clarification regarding budget parameters or other procurement details not explicitly stated in the revised Opportunity Notice.