Benefits Consulting Services HR-27-01

The County of Louisa and Louisa County Public Schools (Virginia) are soliciting proposals for benefits consulting services, with proposals due September 1, 2026 at 3:30 p.m. local time.

The scope covers benefit design, carrier bidding and evaluation, contract negotiation, ongoing plan evaluation and modification, compliance and regulatory education, and related services to maintain a competitive benefits program. The County and Schools serve approximately 1,264 employees (388 County government and 876 Schools), with 1,014 active employees currently receiving health benefits. The current health program includes self-insured medical coverage through The Local Choice (TLC)-Anthem with three plan options (KA 500, KA 1000, and HDHP), fully insured dental through Delta Dental, HSA/FSA administration through Ameriflex, and voluntary benefits through Colonial Life, Trustmark, and Securian. Renewal period runs July 1 through June 30, with budget projections in January and open enrollment mid-April through mid-May.

The incumbent, Innovative Insurance Group, LLC, currently receives a flat fee of $50,000 annually plus commissions from voluntary benefits. The County prefers a flat-fee structure for consulting services with commissions only for voluntary benefits. The consultant must cover FSA and HSA administrative expenses and is expected to attend a minimum of four in-person meetings annually for the County and eight for the Schools during open enrollment at multiple locations, plus budget and quarterly meetings.

The initial contract term runs October 20, 2026 through October 19, 2027, with options to renew for three successive one-year terms upon mutual agreement. Proposals will be evaluated on four equally weighted criteria (25 points each): understanding of objectives and long-range market trends, technical ability and methods for evaluating carriers and controlling costs, capability and experience of project staff, and cost of services. The County reserves the right to award to multiple firms. Questions were due August 12, 2026, with formal clarifications issued August 19.