Benches, dual seat, purchase/delivery, term contract, RE-bid

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #F19-030R/ZG on April 26, 2019, with a submission deadline of May 9, 2019, at 4:00 p.m. for the procurement of dual-seat benches funded through federal assistance from the U.S. Department of Transportation Federal Transit Administration (FTA). The solicitation seeks establishment of a five-year term contract for the purchase and delivery of dual-seat benches designed for installation at Palm Tran bus stops with limited right-of-way space. The benches must meet specific technical requirements including two-seat metal construction with singular base mount (10" x 10"), individual seat weight capacity of 350 pounds, height between 17-19 inches, length between 43-48 inches, rust-resistant powder-coated material with stainless steel fasteners, perforated design, graffiti resistance, RAL Yellow 1016 seat color, and RAL Green 6026 anchor bracket color. The estimated contract quantities are 125 units per year, with a minimum of 50 units annually and a maximum of 125 units annually. Pricing must be submitted as single, fixed unit prices for each of the five contract years, with all prices remaining firm throughout the contract period. The successful bidder shall be responsible for all delivery costs, transportation charges, liability during transit, provision of installation hardware, 24-hour advance notice of delivery, and compliance with delivery between 8:30 a.m. and 5:00 p.m., Monday through Friday, with delivery required no later than six weeks after receipt of a term contract delivery order.

This contract is federally funded and subject to FTA Circular 4220.1F and 2 CFR Part 200, requiring compliance with federal procurement standards, civil rights regulations, environmental standards, and Buy America requirements for contracts exceeding $100,000. A non-mandatory Disadvantaged Business Enterprise (DBE) goal of 15% participation is encouraged for this solicitation. The F.O.B. point is destination at 3201 Electronics Way, West Palm Beach, Florida 33407. No incumbent vendors or current contractors were identified in the available solicitation documents. The successful bidder must provide a manufacturer's warranty on all items against defects in materials and workmanship, effective from the date of delivery and acceptance by Palm Beach County. The contract term spans 60 months or until the estimated amount is expended, at the County's discretion, with the County reserving the right to increase or decrease total quantities as necessary to meet actual requirements.