Bench dual seat, furnish and installation, term contract

Palm Beach County Board of County Commissioners, Transportation Department (Palm Tran) issued a Request for Quotation (RFQ) for the furnish and installation of dual-seat benches at bus stops throughout Palm Beach County. The procurement seeks to provide seating amenities at bus stops with limited right-of-way where traditional benches or shelters cannot be accommodated, specifically utilizing Simme-Seat products. Quoters must provide firm, fixed unit pricing for furnishing and installing benches that meet specified technical requirements, with a single price applicable to both the initial term and all renewal periods, and pricing remaining firm for ninety days from submission with no escalation clauses permitted. The contract will be issued as a term contract for an initial twelve-month period with four optional twelve-month renewal periods, with the County estimating annual orders between a minimum of 12 units and a maximum of 125 units. Deliveries must occur within three weeks of receiving a delivery order, with installation completed within ten business days of delivery at the F.O.B. destination of 3201 Electronics Way, West Palm Beach, Florida 33407. The RFQ submission deadline was July 20, 2018, at 4:00 p.m. local time, with quotes acceptable via fax or email. Successful quoters must provide Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, along with factory or manufacturer warranty on all items and ten years of warranty on labor and installation.

The contract is federally funded through the U.S. Department of Transportation Federal Transit Administration under Master Grant Agreement FTA MA (24) dated October 1, 2017, making it subject to federal procurement regulations including 2 CFR Part 200 and FTA Circular 4220.1F, and all quoters must comply with federal nondiscrimination requirements, debarment and suspension certifications, and drug-free workplace provisions. While not mandatory, Palm Beach County encourages Disadvantaged Business Enterprise (DBE) participation at a non-mandatory goal of fifteen percent. No incumbent vendors or current contractors were identified in the procurement documents, nor were specific budget ranges or award values provided; however, the estimated annual procurement volume of 12 to 125 units provides a reasonable basis for pricing projections. The contract requirements specify that the County be named as an additional insured on all liability policies and that all defects appearing during the warranty period be repaired or replaced at no cost to the County, ensuring comprehensive coverage for the transportation infrastructure investment.