Bench and Bleacher Rental

The Wisconsin State Fair Park is conducting a Request for Bid (RFB 17-100-15) for the rental of bleachers and concert benches for the 2017 Wisconsin State Fair. The procurement is divided into four distinct lots: Lot 1 includes four bleacher units for Pig Races with varying dimensions, Lot 2 comprises seven 18-foot concert bench units for the Family Variety Stage, Lot 3 includes two bleacher units for the Canine Experience and Swine Barn (with accessible seating), and Lot 4 includes two bleacher units for the Sea Lion Splash area. All rental units must be constructed of aluminum, galvanized steel, or wood, comply with International Building Code standards, and feature standard 2"x10" seat planks. Bidders must have a minimum of two years' experience in supplying similar bleacher or bench rentals and provide three client references. The procurement timeline requires sealed bids to be submitted by May 18, 2017, at 2:00 PM CDT, with installation completed by July 31, 2017, at 8:00 PM CDT and removal between August 14-15, 2017. Bids will be evaluated on a lowest responsive, responsible bidder basis, with the State Fair Park retaining the right to award to one or multiple bidders as deemed in the state's best interest.

The procurement offers a 5% permissive price preference for certified Minority Business Enterprises and Disabled Veteran-Owned Businesses, providing some set-aside opportunities for disadvantaged enterprises. The initial contract will run from June 1, 2017, through May 31, 2018, with options to renew for up to three additional one-year periods upon mutual written agreement. Bidders are not required to bid on all lots but must bid on all items within any selected lot. The State reserves the right to conduct background checks on the organization, its officers, employees, and subcontractors. A performance clause stipulates that failure to meet installation or removal deadlines will result in forfeiture of 50% of the contracted price as liquidated damages. Payment will be processed under the State of Wisconsin Prompt Payment Law, with invoices paid within 30 days of receipt. While specific contract values are not explicitly stated, bidders must submit detailed unit pricing for each lot on the provided price sheet, with delivery, setup, and removal costs included in the quoted price.