Bed Frame and Lift Maintenance and Repair Services IFB #25-20037-000

The California Department of State Hospitals - Metropolitan (DSH) has issued Invitation for Bid (IFB) #25-20037-000 for Electric Bed Frame and Power Lift Maintenance and Repair Services across multiple DSH facilities. The procurement seeks a contractor to provide comprehensive preventative maintenance and repair services for approximately 110 electric beds and 5 patient lifts, including one 2008 Invacare Reliant 600 Power Lift and four Hoyer Presence Patient Lifts. Contractor qualifications require a minimum of three years of experience in hospital electric bed and patient lift maintenance. The contract term spans from August 1, 2025, through June 30, 2028, with services to be performed Monday through Friday from 7:00 a.m. to 3:00 p.m., excluding state holidays. Key procurement dates include a mandatory bidders' conference on July 16, 2025, a deadline for questions on July 18, 2025, and the final bid submission deadline of July 24, 2025. The solicitation includes a $10,000 annual parts allotment for each fiscal year and requires comprehensive documentation including references, rate sheets, and various certifications.

The procurement includes set-aside preferences for small businesses and disabled veteran business enterprises (DVBE), offering a 5% preference for small businesses and potential DVBE incentives. Contractors must provide extensive insurance coverage, including commercial general liability, pollution liability, motor vehicle liability, and professional liability insurance. Additional requirements mandate contractor compliance with background check procedures, confidentiality agreements, and stringent data security standards. The solicitation covers jurisdictions including Los Angeles County, Lake Los Angeles CDP, Los Angeles City, and East Los Angeles CDP. While specific award values are not explicitly stated, the annual parts allotment of $10,000 and the three-year contract duration suggest a potential total contract value that would be attractive to small to medium-sized medical equipment maintenance providers. Interested bidders must carefully review all attachments and meet the comprehensive qualifications outlined in the IFB to be considered for this maintenance and repair services contract.