Beaver Co. Maintenance Uniforms

The Pennsylvania Department of Transportation (PennDOT) District 11-2, on behalf of Beaver County Maintenance operations, is procuring rental and laundry services for mechanic and supervisor uniforms through an Invitation to Bid (IFB) established price contract to be awarded to the lowest responsive and responsible bidder. The procurement encompasses rental uniforms including long and short sleeve mechanic shirts, long and short sleeve supervisor shirts, cotton and denim pants for mechanics and supervisors, and jackets with reflective striping, with initial quantities of up to 10 mechanics and 2 supervisors receiving 11 shirts and 11 pairs of pants each, and up to 12 employees receiving 2 jackets each. All garments must be brand new, unworn items embroidered with PennDOT logos and employee names, accompanied by weekly laundry service and garment tracking via RFID chip, barcode, or serial number system. The vendor must deliver service to the Beaver County maintenance facility located at 155 Stewart Avenue, Rochester, PA, on a Monday through Friday schedule with observed holiday closures, and pricing is structured on a per-garment, per-week basis inclusive of delivery, laundry, garment tracking, and all necessary equipment, with additional pay items available for damage repair and size alterations. The initial contract term is two years with three optional one-year renewal periods at the department's discretion, permitting up to 2 percent annual escalation upon renewal, plus an additional $1,000 annually per rolling calendar year for material contingency subject to County Equipment Manager approval. Critical deadlines include February 20, 2026 at 1:00 PM (EST) for written question submission, with bid opening scheduled for February 26, 2026 at 11:30 AM (EST) via Microsoft Teams, and the vendor must complete a Project Kick-Off Meeting within five business days of purchase order execution to perform employee sizing and confirm garment specifications. Evaluation criteria include domestic workforce utilization certification requiring 100 percent or specified percentage compliance with direct labor performed exclusively within the United States or World Trade Organization Government Procurement Agreement countries, and Pennsylvania reciprocal limitations requirements regarding bidder residency and supply state of manufacture.

This procurement is restricted to small businesses certified through the Pennsylvania Department of General Services Small Business Contracting Program, with the vendor required to be an established uniform cleaning service company demonstrating more than one year of operating history. Bidders must submit a completed Contractor Information Form providing company name, contractor representative contact information, and Pennsylvania SAP Vendor number, and must complete mandatory certifications including the Domestic Workforce Utilization Certification, Worker Protection and Investment Certification Form (Executive Order 2021-06 compliance), Enhanced Minimum Wage Provisions certification acknowledging the $15.00 per hour minimum wage adjusted annually by CPI-U, and Anti-Sweatshop Clause certification with comprehensive documentation of all proposed manufacturing or laundering facilities and subcontractor information. The vendor must carry worker's compensation insurance and public liability and property damage insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, comply with Pennsylvania's reciprocal limitations preferences, and comply with all applicable federal and state labor laws and nondiscrimination requirements. No incumbent vendor or existing contractor is identified in the procurement documents, though the contract structure allows for potential integration with existing PennDOT operations and equipment systems. The solicitation documents do not specify an explicit award value or budget range; however, pricing is submitted on a per-garment, per-week basis with the Commonwealth providing $1,000 annually for material contingency, and compensation is limited to items delivered and accepted with payment through Automated Clearing House (ACH) within 30 days of receipt of a proper invoice.