Bearings, Belts, Seals and Associated Items

Pima County is soliciting bids through Invitation for Bid (IFB) No. 24000229 for a Master Agreement to provide Bearings, Belts, Seals and Associated Items across county facilities. The procurement seeks qualified vendors to supply industrial drive parts including bearings, belts, seals, sheaves/pulleys, sprockets, chains, couplings, and related mechanical components on an as-needed basis through delivery orders. Vendors must have been in business providing these items for at least three consecutive years and possess necessary permits and licenses. The bid is due on June 13th, 2024 at 11:00 AM local Tucson time, with a pre-bid conference scheduled for May 21st, 2024. Bidders will be evaluated based on their ability to meet comprehensive specifications, including providing warranties for parts for a minimum of 30 days after delivery and guaranteeing product delivery within 24 hours of order acknowledgment, with special orders not exceeding 15 business days.

The solicitation includes a 5% bid preference for Small Business Enterprise (SBE) certified firms for contracts not exceeding $500,000 per year, providing an opportunity for smaller businesses to compete. The initial contract term is one year with four potential one-year renewal options, offering long-term stability for the successful vendor. The county has estimated an annual award amount of $81,098.62, based on a detailed parts list containing 412 unique line items with quantities ranging from 1 to 20 units per item. Pricing will be established through a unit price schedule that requires contractors to provide comprehensive pricing including all incidental costs. The procurement covers a wide range of mechanical components likely intended for maintenance, repair, and operations (MRO) purposes across multiple Pima County facilities, suggesting a strategic approach to acquiring critical industrial parts and equipment.