Beads, glass sphere type III, 80% round retro-reflective, TC

Palm Beach County's Board of County Commissioners, through its Purchasing Department, issued a Request for Quotation (RFQ) for the procurement of glass sphere beads, Type III, 80% round retro-reflective, to be used for reflectorizing traffic and airfield marking paints at Palm Beach International Airport runways. The County seeks an estimated annual quantity of 22,000 pounds of federally certified glass beads meeting Federal Specification #TT-B-1325D. Successful vendors must submit firm, fixed unit pricing in dollars per pound, inclusive of all transportation, shipping, freight, handling, and delivery charges, with delivery required within ten calendar days of receipt of a delivery order and F.O.B. point designated as destination within Palm Beach County. Vendors must be registered in the County's Vendor Self Service system and provide evidence of manufacturer authorization, a Certificate of Analysis from the glass bead manufacturer, and compliance with all federal, state, and local laws. The award will be made on an all-or-none basis to the lowest responsive and responsible vendor, and the successful vendor will receive a twelve-month initial term contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. The quote submission deadline was August 3, 2022, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email to the Purchasing Department.

The procurement includes Small/Minority/Women Business Enterprise (S/M/WBE) set-aside provisions allowing certified small businesses within 10% of the lowest bid to receive preference, as well as Local Preference provisions offering a 5% price reduction to qualified Palm Beach County or Glades-based businesses. All vendors must comply with the County's Commercial Nondiscrimination Policy, the Public Entity Crime Statute, the Criminal History Records Check Ordinance, and E-Verify employment eligibility requirements. The County is exempt from federal and state taxes. All pricing must remain firm for the initial and any subsequent renewal terms throughout the contract period. No specific budget range or award value was listed in the procurement documents, as pricing was to be determined through the competitive quotation process based on submitted bids for the 22,000-pound annual quantity requirement.