Beads, glass sphere, type III, 80% round retro-reflective

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) on July 10, 2017, for the procurement of glass sphere beads, Type III, 80% round retro-reflective, to be used in reflectorizing traffic and airfield marking paints at Palm Beach International Airport runways. The solicitation requires vendors to supply 22,000 pounds of beads that meet Federal Specification #TT-B-1325D, with quotations due by July 17, 2017, at 4:00 p.m. Palm Beach County local time via fax or email. The successful bidder will be awarded a 12-month term contract with options to renew for four additional 12-month periods, subject to mutual written agreement and fund appropriation. Deliveries must occur within ten calendar days of receipt of delivery orders, Monday through Friday between 7:30 a.m. and 3:30 p.m., with F.O.B. point at destination. All unit prices must be firm and fixed, quoted to two decimal points, and remain valid for 90 days from opening and throughout the initial contract term and any renewals unless modified by special condition. Vendors must submit a Certificate of Analysis from the manufacturer demonstrating federal certification, along with descriptive literature and product specifications. Technical specifications require beads to meet strict standards including at least 80% true spheres, an index of refraction between 1.90 and 1.93, specific gravity between 4.00 and 4.50, and demonstrated resistance to acids, calcium chloride, sodium sulfide, and water.

The County will consider applications on an all-or-none, total offer basis, awarding to the lowest responsive, responsible bidder. A 5% local preference may be applied to responsive, responsible quoters with a permanent place of business in Palm Beach County. Small business enterprises certified by the County may receive preferential consideration if their bids are within 10% of the lowest bid. Vendors must comply with the County's non-discrimination policy and drug-free workplace certification requirements. The solicitation does not identify any incumbent vendors or existing contractors. The County reserves the right to increase or decrease total quantities to meet actual operational requirements and will place orders on an as-needed basis. No specific budget range or award value is listed in the solicitation documents.