BD25106 Continuity of Operations Consultant

Denver Public Schools (DPS) has issued Request for Proposal (RFP) BD25106 for a Continuity of Operations (COOP) Consultant targeting comprehensive emergency preparedness planning across multiple district functions. The solicitation seeks consulting services to develop robust COOP plans addressing essential operations during various emergency scenarios and potential disruptions. Specific deliverables will include project management plans, current state assessments, risk analyses, COOP documentation, stakeholder engagement reports, training materials, and future maintenance recommendations. Key functional areas for COOP planning include physical safety, environmental services, food services, technology, business operations, and student services. The evaluation process will occur in two phases, involving an initial written proposal review potentially followed by oral presentations. Critical procurement dates include April 16, 2025 as the RFP issuance date, May 1, 2025 as the deadline for submitting questions, and May 19, 2025 as the proposal submission deadline. The contract will commence upon full execution and remain active until August 30, 2026, with potential for renewal for up to four additional one-year periods.

While the RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, the document implies a comprehensive and open competitive procurement process. The district anticipates selecting a contractor and finalizing the contract in August 2025, with phased payments structured based on work completed. Although specific pricing details are not provided, the contractor and district will negotiate payment schedules following proposal evaluation. The COOP consultant will be expected to conduct thorough stakeholder engagement, develop change management and communication strategies, and create sustainable frameworks for ongoing emergency preparedness planning. The procurement appears designed to attract experienced consulting firms with demonstrated capabilities in comprehensive emergency operations planning, risk assessment, and organizational resilience strategy. While no incumbent vendor is explicitly mentioned, the solicitation suggests a strategic initiative to enhance the district's comprehensive emergency preparedness capabilities through professional consulting expertise.