Batteries, 12 volt, purchase and delivery of, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) 555435/KM on May 24, 2017, for the purchase and delivery of 12-volt rechargeable, maintenance-free sealed lead acid batteries on a term contract basis. The procurement encompasses 15 battery line items with varying amperage ratings ranging from 5 to 55 amp hours and different connector types including F1 Faston, F2 Faston, nut and bolt, and recessed threaded insert connections, with estimated 12-month quantities totaling 1,081 units across all items. Successful vendors will be awarded a twelve-month term contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board. Delivery must be completed within twenty calendar days of receipt of a delivery order, with all deliveries required Monday through Friday excluding holidays. Vendors must submit single, fixed unit prices per item with no escalation clauses, and prices must remain firm for the initial term and any renewal periods unless modified by special condition. All quotations must be all-or-none responses covering every item, with failure to quote any item rendering the entire quote non-responsive. The submission deadline is June 9, 2017, at 4:00 p.m. Palm Beach County time, and vendors must submit complete descriptive literature, cut sheets, and manufacturer specifications matching their quoted product names and numbers.

Palm Beach County applies a 5% local preference to quoters with a permanent place of business in Palm Beach County or the Glades, provided they are responsive and responsible and within 10% of the lowest bid price. Small Business Enterprise (SBE) certification may also provide award consideration if the certified SBE is within 10% of the lowest responsive, responsible vendor. The county reserves the right to request product samples after quote submission and may adjust pricing if promotional sales occur during the contract term. The F.O.B. point is destination, with the vendor retaining title and assuming all transportation responsibility and risk. No incumbent vendors or budget values are specified in the solicitation documents, and no specialized infrastructure or technology integration requirements are noted. This procurement represents an opportunity for vendors to establish a multi-year relationship with Palm Beach County for routine battery supply needs across the organization.