Basic Maintenance Self Provisioned Fiber Cable

Grosse Pointe Public Schools in Wayne County, Michigan is procuring fiber optic cable maintenance services through a Request for Proposals (RFP) funded by the E-Rate Universal Service Fund (USF) program. The project involves splicing and connecting additional strands of the district's sixty-strand fiber optic ring plant, extending service from Parcells Middle School to twelve district buildings across Grosse Pointe, with most buildings connecting two strands in each direction (east and west rings) except Grosse Pointe South High School, which will connect two strands to the east ring and four strands to the west ring. Bidders must obtain approval from Everstream (the fiber sheath owner) for any cutting or splicing work, as Grosse Pointe Public Schools owns the fiber itself. All work must be completed during FY2026 (July 1, 2026 through June 30, 2027) and performed after school hours or when buildings are unoccupied; bidders must submit an Intent to Bid Form by February 13, 2026, with sealed bids due by 2:00 PM on March 12, 2026, and the Board of Education expected to approve the award on March 18, 2026. Required qualifications include a three-year warranty on all materials and workmanship, 24/7/365 availability, a mean time to repair of four hours for service-impacting incidents, and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. All pricing must be submitted on a unit price basis in accordance with Michigan Public Act 10 of 2023 prevailing wage requirements; invoicing will be 100% upon completion and district acceptance of the scope of work, with payment made NET 30 days after acceptance of "AS-BUILT" diagrams and required documentation including post-repair optical testing results.

The procurement is entirely conditional upon the district receiving written approval from USAC/SLD confirming E-Rate funding eligibility; if funding is not secured or reduced, the district reserves the right to cancel, modify, or reduce the scope of work accordingly. Prevailing wage rates as established in the State of Michigan Wayne County Prevailing Wage Rates Schedule (effective November 2025) are mandatory for all contractors and subcontractors, with journeyman rates ranging from $36.87 to $98.25 per hour depending on trade classification, and all pricing must exclude sales tax as the district is exempt from Federal Excise and State Sales Taxes. No bid bond is required, and no facility walkthrough is scheduled. Bidders must submit proposals using the standardized Bill of Materials template (FY26 Appendix C.xlsx) to itemize and cost all materials and labor required for the project. The district reserves the right to award portions of the work to separate vendors based on cost-effectiveness and may reject any or all bids without obligation. Specific budget or award values are not disclosed in the RFP documents; final contract value will depend on the scope and complexity of fiber splicing and connection work required across the twelve district buildings.