Baseball Outfield Fence Replacement - Sports Complex

The City of Waxahachie is seeking proposals for a baseball outfield fence replacement project at the Waxahachie Sports Complex, located at 151 Broadhead Road in Ellis County, Texas. The procurement involves removing approximately 1,215 feet of existing 6-foot chain link fence and installing a new 6-foot R-panel fence with 14-gauge green R-panels, kickplates, and other specified components. The project requires full turn-key services, including removal, disposal, and installation of the new fencing system, with work to be conducted while games are ongoing, necessitating flexibility in scheduling and strict adherence to safety protocols. Proposal evaluation will be based on a 100-point system: 40 points for cost, 25 points for experience and qualifications, 25 points for approach to services, and 10 points for key personnel qualifications. Key dates include a question submission deadline of February 6, 2025, and a proposal due date of February 13, 2025, at 9:00 am, with an anticipated project completion within 30 days of the start date.

Contractors must provide proof of insurance, including commercial general liability, business auto liability, and workers' compensation. The City reserves the right to award the contract to the most advantageous proposal and may potentially utilize the contract for other government entities. Respondents are required to complete a vendor questionnaire, provide references, and submit a conflict of interest questionnaire. While no specific set-aside designations or restrictions on organizational types are mentioned, contractors will need to demonstrate relevant experience and qualifications in fence replacement projects. The project will be funded through the City of Waxahachie, with funding subject to the availability of federal, state, or local funds. Although a specific budget range is not explicitly stated, the comprehensive nature of the project suggests a significant investment in infrastructure improvement for the sports complex.