Baseball Clay

Sarasota County is seeking qualified vendors to provide 220 tons of CC Calhoun's 80/20 Baseball Clay through a Quick Quote procurement process for its Parks, Recreation, and Natural Resources Department. The material must be sourced from the Cannon Pit in Frostproof, Florida, and delivered to Wellfield Park located at 1300 Ridgewood Ave., Venice, FL 34292, with a target delivery date of January 22, 2026. Bidders are required to submit an all-inclusive per-ton price for obtaining and delivering the baseball clay, with all submissions to be made electronically through the ProcureNow portal by January 19, 2026, at 12:00 pm. The county will award the contract to the responsive and responsible bidder offering the lowest total bid price, with a maximum quote threshold of $50,000. Evaluation criteria include compliance with specifications, pricing, and adherence to the county's no-lobby affirmation policy and General Terms and Conditions of Purchase Orders. Vendors must confirm their legal entity name and provide references demonstrating prior experience supplying the specified product.

There are no specific set-aside designations or restrictions noted for this procurement that would limit participation to disadvantaged enterprises or specific types of organizations. The county reserves the right to purchase additional quantities at the quoted unit price during a 30-day period following the award, with potential continued purchases for up to one year, not to exceed $50,000 in total value. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability, with specific minimum coverage amounts and requirements. All insurance carriers must be licensed in Florida and maintain an A.M. Best's Financial Strength Rating of A- Class VII or better. The successful bidder will be responsible for providing a fully warranted product, with warranty coverage extending for one year from the county's acceptance or matching the manufacturer's standard warranty period. Procurement inquiries can be directed to Teri Stabler, Procurement and Contracts Liaison, at tstabler@scgov.net or (941) 415-4270.