Barrel Trolleys for FMS #2

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotations on behalf of the Department of Defense, Veterans & Emergency Management, Military Bureau, for the procurement of five sets of Drum Reel & Oil Cart equipment. The specific deliverables include Pump Master 2 3:1 55-gallon drum reel and cart packages equipped with double-acting air-operated medium pressure pumps for dispensing lubricants, adjustable bung adaptors, hose reels with metered handles, air couplers, nipples, and mini filter/regulator combos, along with heavy-duty carts capable of supporting full 55-gallon oil drums. Additional items requested include two 27-gallon waste oil drains with remote pump discharge, one 27-gallon waste oil suction drain with 10-quart chamber, two 25-gallon steel oil drains with pump, and one Sampson PM3 55:1 120-pound portable grease package with 10-foot hose and hand dolly. All equipment must include a two-year warranty and be delivered before September 1, 2026, to the Military Bureau at 64 Mount Apatite Road, Augusta, Maine 04210. Quotations must be submitted through the State of Maine's AdvantageME Vendor Self Service system no later than 4:00 p.m. Eastern Standard Time on May 29, 2026. Evaluation will be conducted on a best value basis, with award determination made to the lowest-priced bidder whose submission conforms to all specifications, provided the bidder has no documented poor performance or terminated/non-renewed contracts within the past five years. Required submission documents include a cost response sheet in Excel format with lead time and delivery dates, detailed itemized quotes, product data sheets, warranty information, and a completed Bid Cover Page with Responsible Bidder Certification.

The RFQ does not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No current contractors or existing infrastructure integration requirements are identified in the solicitation documents. Vendors must price all deliverables on a unit basis with total cost calculations, and all bids must exclude federal, state, and local sales or use taxes, as the State is tax-exempt. Shipping charges must be included in bid prices under FOB Destination terms, with the State assuming no responsibility for goods until receipt at the delivery destination. Bidders are permitted to submit equivalent items but must provide documentation proving equivalency, with final determination made by the requesting Department. No specific award value or budget range is disclosed in the available solicitation materials.