Bar/hand towels, pick-up & delivery services, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for bar and hand towel pick-up and delivery services on August 14, 2017, with responses due by August 21, 2017, at 4:00 P.M. via fax or email. The procurement seeks a firm, fixed-price term contract to supply weekly bar towels and hand towels as needed for special events across five Parks & Recreation golf course locations: Park Ridge Golf Course (Lantana), Southwinds Golf Course (Boca Raton), John Prince Park Golf Learning Center (Lake Worth), Okeeheelee Golf Course (Lake Worth), and Osprey Point Golf Course (Boca Raton). The estimated annual quantities are 23,400 bar towels and 2,500 hand towels, with all towels required to be made of 98 percent cotton or greater terry cloth with ribbed weave, sewn edges, and white in color, measuring approximately 18 inches by 15 inches for bar towels and 18 inches by 27 inches for hand towels. Unit pricing must include all supervision, labor, equipment, materials, tools, machinery, transportation, fuel, and services necessary to complete the work. The successful vendor must meet with Parks & Recreation representatives within five days of award notification to discuss procedures and scheduling. The initial contract term is twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. Vendors must provide evidence of Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440, with Palm Beach County listed as an additional insured.

The County will award the contract to the lowest responsive and responsible vendor on an all-or-none basis and grants a five percent local preference to responsive, responsible vendors with a permanent place of business in Palm Beach County or the Glades. Additionally, the County may award to a small business enterprise certified by Palm Beach County if the bid is within ten percent of the lowest bid. No incumbent vendors or current contractors are identified in the solicitation documents. The County is exempt from Federal and State taxes, and payment shall be rendered only upon County acceptance of delivered services. No specific award value or budget range is disclosed in the procurement documents, though the annual quantities provided (23,400 bar towels and 2,500 hand towels) allow potential vendors to estimate their own costs and pricing structures.