Band and Orchestra Instruments and Equipment

The Cobb County School District (CCSD) in Georgia is soliciting competitive bids through Invitation for Bid (IFB) B26087 to supply and deliver band and orchestra instruments and equipment to support its Instructional Music Program. The procurement encompasses five major product groups: Group 1 includes 55 woodwind instruments (bassoons, clarinets, flutes, oboes, saxophones, and piccolos); Group 2 contains 36 brass instruments (baritones, euphoniums, French horns, trombones, trumpets, and tubas); Group 3 specifies 29 percussion items (timpani, marimbas, vibraphones, and xylophones); Group 4 lists 44 string instruments and outfits in various sizes; and Group 5 includes 15 pieces of equipment such as mobile carts, racks, and synthesizers. All deliverables must include inside delivery to designated school locations with items fully operational upon delivery; stringed instruments must include setup matching Music Educators National Conference specifications. Vendors must provide manufacturer and model numbers for all items, indicate required lead times, and maintain firm pricing for one year from award date, with all delivery, installation, and assembly charges included. The deadline for written questions is April 13, 2026 at 10:00 AM ET, question responses will be posted April 15, 2026, and bid responses are due April 23, 2026 at 3:00 PM ET, with public opening at the CCSD Procurement Services Department in Kennesaw, Georgia. Contract award is anticipated in June 2026, effective July 1, 2026. CCSD will evaluate bids based on price, availability, lead time, past performance, references, and compliance with specifications, and reserves the right to award to multiple vendors.

The solicitation requires vendors to demonstrate compliance with Georgia's Security and Immigration Compliance Act through E-Verify registration and submit notarized affidavits confirming immigration compliance status and federal contract compliance certifications. Vendors must provide proof of insurance within five business days of award notification, including Commercial General Liability ($1 million minimum), Commercial Auto Liability ($1 million minimum), Umbrella Coverage ($2 million minimum), Crime/Fidelity Bond ($10,000 minimum), and Workers' Compensation. The IFB does not identify specific set-asides for disadvantaged enterprises, though CCSD employees must be able to purchase items at the same bid price, and vendors are encouraged to extend pricing to other Metro-Atlanta area school districts and surrounding counties. All equipment includes a one-year manufacturer's warranty covering parts and labor with failed equipment to be repaired or replaced within thirty calendar days. With annual expenditures estimated at approximately $500,000, items will be ordered on an as-needed basis with no guaranteed quantities or minimum purchases, and CCSD reserves the right to entertain escalation or de-escalation requests based on the Producer Price Index for Musical Instrument Manufacturing and to conduct periodic audits of pricing.