Ballistic Helmets - Canceled

The State of Maine's Department of Administrative and Financial Services, Office of State Procurement Services, has issued Request for Quotations (RFQ) #16A 251016-088 to establish a Master Agreement Contract for ballistic helmets, primarily for the Department of Public Safety. The procurement seeks to acquire approximately 300 ballistic helmets in the first year, with specific technical requirements including compliance with VPAM-HVN-2009 Level 3, STANAG 2920, and DEA-FBI Ballistic Helmet Protocol standards. Detailed specifications mandate precise requirements for helmet shell construction, suspension systems, retention mechanisms, and optional visor systems. Vendors must provide comprehensive documentation including manufacturer literature, equivalency documentation, and warranty information. A unique and critical requirement is a mandatory live helmet shoot demonstration within two weeks of bid closing at an established Maine shooting range. Quotations are due on October 31, 2025, by 4:00 p.m. local time, with an initial contract period from December 1, 2025, to November 30, 2026, and potential extensions up to four additional one-year terms through November 30, 2030.

The State reserves the right to award the contract to the lowest-priced qualified bidder, with potential considerations including previous performance history. Pricing must be FOB Destination and guaranteed for at least one year of the initial contract period. The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The State has indicated a potential to extend contract pricing to Maine municipalities, political subdivisions, and school districts, which could significantly expand the contract's potential utilization. While a specific budget range is not explicitly stated, the estimated first-year purchase quantity of 300 units suggests a substantial procurement value. Vendors must submit comprehensive pricing, technical specifications, and compliance documentation to be considered. The contract structure allows for flexible purchasing by state agencies through a master agreement, providing a streamlined procurement mechanism for ballistic helmets across multiple state entities.