Bald Eagle FD #7 Janitorial Services

The Commonwealth of Pennsylvania's Department of Conservation and Natural Resources, Bureau of Forestry, is soliciting bids for janitorial services at the Bald Eagle State Forest District Office (#7) located in Millmont, PA. The procurement is for comprehensive cleaning services for a 10,240 square foot facility containing twelve offices, multiple restrooms, and common areas. Cleaning services must be performed during non-business hours, including evenings, weekends, and holidays, with weekly cleaning tasks and semi-annual deep cleaning requirements. The contract term runs from execution through October 31, 2026, with potential renewal options for up to four additional annual terms, potentially extending to October 31, 2030. Key objectives include maintaining a clean and professional environment, with contractors required to provide all necessary cleaning equipment and supplies. The bid will be awarded based on the lowest total bid sum, with the understanding that contract quantities are estimated and may fluctuate based on departmental needs. The proposal submission deadline is October 27, 2025, with bids to be submitted electronically through the Commonwealth's electronic system (SRM).

This procurement is exclusively reserved for small businesses certified through the Department of General Services' self-certification process prior to bid opening. Contractors must submit a self-certification form and a Worker Protection and Investment Certification Form, demonstrating compliance with 13 specific labor laws and workplace safety standards. Minimum wage requirements mandate that employees performing contract services be paid no less than $15.00 per hour, with annual cost-of-living adjustments. Contractors must maintain specific insurance coverages, including worker's compensation and public liability insurance, with defined minimum coverage amounts. Financial penalties may be imposed for unsatisfactory cleaning services, and the Commonwealth reserves the right to terminate the contract for convenience, non-appropriation of funds, or cause. While a specific award value is not explicitly stated, the contract will be structured as an Established Price contract with potential for annual price adjustments up to 5% during renewal periods. Non-compliance with contract terms can result in significant consequences, including contract termination and a three-year debarment from bidding on Commonwealth contracts.