Bags, poly/litter/trash & mounting brackets, purchase/delivery

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) for the procurement and delivery of polyethylene litter/trash bags and mounting brackets for use on Palm Tran buses, which operate 155 transit vehicles serving over 10 million passengers annually. The solicitation requires vendors to supply 100,000 bags and 156 mounting brackets on a 12-month term contract basis, with pricing submitted on an all-or-none basis requiring single unit prices to two decimal places with no escalation clauses. Delivery must occur within thirty calendar days of receiving a delivery order under F.O.B. destination terms, with all transportation charges, responsibility, and risk retained by the vendor. Quotations were due to Zulma Gasca in the Purchasing Department by July 3, 2019 at 4:00 p.m., submitted via fax or email, and the County reserved the right to award the contract to the lowest responsive and responsible quoter. The initial contract term is twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods under mutual written agreement with all original terms, conditions, and unit prices maintained. Vendors must register in the County's Vendor Self Service system, maintain current business tax receipts and required licenses, and comply with drug-free workplace certification, criminal history records checks, commercial non-discrimination policies, and public records requirements.

The solicitation includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions with award preferences extended to certified small businesses within ten percent of the lowest bid, and a five percent local preference is available for vendors with permanent places of business in Palm Beach County or the Glades. Payment will be rendered only upon the County's satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department and the purchase order number required on all documentation. No incumbent vendors or current contractors were identified in the solicitation documents provided. The RFQ does not specify an explicit budget range or award value; however, the procurement of 100,000 bags and 156 mounting brackets on a 12-month contract basis suggests a moderate procurement value typical of transit agency consumables and equipment purchases.