Bagged ICE delivery services, term contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for bagged ice delivery services under a term contract. The procurement seeks qualified vendors to provide two primary deliverables: the delivery, installation, and supply of refrigerated ice storage bins with a minimum capacity of 1,000 pounds of bagged ice, and subsequent refill deliveries of 7-pound bags of ice packaged in compliance with Florida Department of Health and Rehabilitation Services standards. All deliveries must be completed within three business days of receiving a delivery order and must be made throughout Palm Beach County, including Glades locations, at no additional charge. Vendors must submit firm, fixed unit pricing for each item without escalation clauses, with prices remaining firm for ninety days from opening and throughout all contract terms. The RFQ submission deadline was January 6, 2022, at 4:00 p.m. local time. Required qualifications include maintaining commercial general liability insurance at $500,000 per occurrence, business auto liability at $500,000 combined single limit, and workers' compensation insurance in accordance with Florida Statute Chapter 440. Additional compliance requirements include vendor registration in the County's Vendor Self Service system, E-Verify employment eligibility verification, criminal history record checks, and adherence to the County's Commercial Nondiscrimination Policy.

The contract incorporates Small, Minority, and Women-owned Business Enterprise (S/M/WBE) set-aside provisions and local preference ordinances that provide a 5 percent price reduction consideration for Palm Beach County-based businesses and Glades-based businesses. Award will be made on an all-or-none basis to the lowest responsive, responsible quoter. The initial contract term is twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. The anticipated contract value for the initial term is $15,000. Payment will be made upon delivery, inspection, acceptance, and proper invoicing, with invoices submitted to the Palm Beach County Finance Department. No incumbent vendors or current contractors were identified in the solicitation documents.