Bagged ICE delivery services, term contract

Palm Beach County Board of County Commissioners, Procurement Department is requesting quotations for bagged ice delivery services under a term contract (RFQ #26-0165/JN), with quotes due June 15, 2026 at 4:00 p.m. Palm Beach County local time. Small Business Enterprise (SBE) preferences apply to non-federally funded portions: a certified SBE vendor within 10% of the lowest responsive, responsible vendor is eligible for award consideration. A 5% local preference adjustment applies to vendors with permanent places of business in Palm Beach County or the Glades.

All quoters must be registered as vendors in the County's Vendor Self Service (VSS) system prior to contract award; subcontractors must also be registered in VSS. Pricing must be submitted as firm, fixed unit prices with no escalation clauses and remain firm for 90 days from submission and for the initial and any subsequent contract terms. The County will award to the lowest responsive, responsible vendor and reserves the right to reject any or all quotes.

Questions must be submitted by June 8, 2026 no later than 4:00 p.m. Responses are accepted via fax or email. Amendments to the solicitation will be posted on the VSS system, and vendors are responsible for monitoring for updates prior to the submission deadline. All vendors must comply with federal and state compliance requirements, including E-Verify employment eligibility verification, criminal history records checks for facility access, commercial non-discrimination policies, and drug-free workplace certifications. Payment is made after goods and services are received, accepted, and properly invoiced. The County is exempt from federal and state taxes and will provide exemption certificates upon request.