Bagged ICE delivery services, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #150896/CC for bagged ice delivery services on a term contract basis. The procurement seeks qualified vendors to provide two primary deliverables: new ice storage bins complete with 1,000 pounds of bagged ice, delivery, and setup services, and ongoing supply of 10-pound bags of bagged ice with delivery service throughout Palm Beach County, including the Glades region at no additional charge. All ice must be packaged in 10-pound bags, tightly sealed, and clearly labeled in compliance with Florida Department of Health and Rehabilitation Services standards. Delivery is required within three business days of receiving a delivery order, with pricing submitted as firm, fixed unit prices for each line item that remain firm for ninety days from opening. The submission deadline was February 5, 2018, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. The initial contract term is twelve months with four optional renewal periods of twelve months each, contingent on mutual written agreement and appropriation of funds. Award shall be made on an all-or-none, total offer basis to the lowest responsive, responsible vendor; vendors must maintain Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440.

Small business enterprises (SBEs) certified by Palm Beach County at the time of quote submission and within 10 percent of the lowest bid may receive preference consideration. Additionally, local preference of 5 percent may be applied to vendors with permanent places of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location. The F.O.B. point is destination, with the vendor retaining title and assuming all transportation responsibility and risk. Payment is made after goods are received, accepted, and properly invoiced, with the vendor's legal name, address, and tax identification number on the quote matching those on invoices and in the County's vendor system. The anticipated contract value is $15,000 over the initial twelve-month term. No incumbent vendors or existing infrastructure requiring integration were specified in the procurement documents.