Bagged ICE delivery services, term contract (RE-quote)

Palm Beach County, Florida, issued Request for Quotation (RFQ) #650514R/JM for bagged ice delivery services on a term contract basis, with a submission deadline of February 16, 2022, at 4:00 p.m. local time via fax or email to the Purchasing Department. The procurement seeks a qualified vendor to provide firm, fixed pricing for two primary deliverables: the delivery and installation of refrigerated ice storage bins with a minimum capacity of 1,000 pounds and the ongoing delivery of 7-pound bags of bagged ice compliant with Florida Department of Health and Rehabilitation Services standards. The service area encompasses all of Palm Beach County, including the Glades, with no additional charges permitted for extended delivery areas. All deliveries of ice storage bins and ice refills must be completed within three business days of receiving a term contract delivery order, with failure to meet this timeline constituting grounds for default and contract termination. Award evaluation is based on a total factored rate calculation, with Item #1 (storage bin delivery and installation) weighted at 20 percent and Item #2 (7-pound bag ice deliveries) weighted at 80 percent of the total score. The successful vendor will receive a twelve-month initial contract term with options to renew for four additional twelve-month periods, contingent upon mutual written agreement and appropriation of funds by the Board of County Commissioners. Required qualifications include maintaining Commercial General Liability Insurance ($500,000 per occurrence), Business Auto Liability Insurance ($500,000 combined single limit), and Workers' Compensation coverage per Florida Statute Chapter 440, as well as registration in the County's Vendor Self Service (VSS) system.

This procurement includes specific set-aside provisions and local preference opportunities for eligible vendors. Palm Beach County offers a five percent local preference discount to quoters maintaining a permanent place of business in Palm Beach County or the Glades. Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) quoters submitting proposals within ten percent of the lowest responsive bid may receive preference consideration. The RFQ did not identify any incumbent vendors or existing contractors for this service. All subcontractors must be registered in the VSS system prior to contract finalization. The anticipated contract value is $15,000 over the initial twelve-month term; however, Palm Beach County reserves the right to increase or decrease this amount based on actual operational requirements and may initiate a rebid at any time after the anticipated value threshold is reached. Award will be made to the lowest responsive and responsible quoter on an all-or-none total factored rate basis.