Bagels, fresh and frozen(UW-MAD)[22-5037]

The University of Wisconsin-Madison is seeking bids for fresh and frozen bagels through a Request for Bid (RFB) issued by its Purchasing Services Department, targeting multiple campus dining and culinary services including Housing, the WI Union, and potentially WI Athletics Sports Nutrition. The procurement requires a contractor to deliver bagels up to six days per week to 30 specified campus locations, with deliveries required before 7 AM using clean, temperature-controlled trucks. Bidders must have at least one year of experience in the bagel business and submit comprehensive vendor information, including client references, W-9 forms, and current insurance certificates. The contract term is set for November 1, 2021, through October 31, 2022, with potential automatic renewal for two additional one-year terms. Key performance requirements include maintaining a 98% or greater fill rate calculated weekly, accepting orders 24 to 48 hours prior to delivery, and providing both sliced and unsliced bagel options. Written questions were due by October 15, 2021, with final bids required by October 22, 2021, at 2:00 PM Central Time. Evaluation will focus on the lowest qualified net unit price, with bids to be submitted via email to bids@bussvc.wisc.edu.

The solicitation includes provisions for Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB), which may receive contract consideration if their qualified bids are no more than 5% higher than the apparent low bid. Contractors must maintain commercial general liability insurance with minimum coverage of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 combined single limit, with the Board of Regents listed as an additional insured. Payment terms are established at Net 30 days upon acceptance of goods, though the University does not guarantee any minimum purchase quantity or dollar amount. Bidders must submit net unit prices on an F.O.B. Destination basis, with all delivery and freight charges included in pricing. Prices must remain firm for 90 days after bid opening, with any proposed increases limited to documented cost increases and requiring 15 days' written notice before implementation. Bid submissions are restricted to a maximum file size of 25 MB and must include the RFB number and vendor name in the email subject line. While specific budget ranges are not disclosed, the comprehensive delivery requirements and multi-location service suggest a potentially significant annual contract value.