Background screening services

Broward College is seeking qualified vendors to provide comprehensive background screening services through a Request for Proposals (RFP-2026-049-YR) covering online background checks for prospective and current employees. The procurement encompasses a wide range of screening services including Social Security Number verification, criminal history checks spanning seven years across federal, state, and local records, residence verification, employment verification, motor vehicle checks, national sex offender database searches, and turn-key fingerprinting services. Vendors must provide an integrated online system with 24/7 accessibility, applicant self-service capabilities, online reporting, and direct compatibility with the College's Workday ERP system. The evaluation process will be conducted in three phases, with point allocations including 30 points for experience and qualifications, 30 points for scope of work capability, 30 points for pricing, and 10 points for financial capacity. Proposals are due by 2:30 p.m. ET on January 6, 2026, with written questions required by December 2, 2025. The initial contract term is three years, with options to renew for three additional one-year periods and a potential 180-day extension.

The procurement does not specify specific set-aside designations for disadvantaged enterprises. The current incumbent vendor is Sterling Infosystems, Inc., with an existing contract through August 1, 2026. The College estimates between 800 to 1,200 background checks annually, with historical spending of approximately $300,000 over three years. Vendors must meet substantial insurance requirements, including $1,000,000 Commercial General Liability per occurrence, $1,000,000 Professional Liability, $1,000,000 Cyber Liability, and Workers' Compensation per Florida statutory limits. All vendor employees and subcontractors must undergo background checks before performing on-site work. The contract will be subject to Florida Statutes regarding public entity contracting, federal requirements, and compliance with applicable laws. No minimum purchase volume is guaranteed, and the final award is contingent upon approval by the College's Board of Trustees following comprehensive evaluation and contract negotiations.