B24002492 To Fabricate, Print, & Mailout Juror Questionnaires & Summons

The State of Hawaii Judiciary is seeking a contractor to fabricate, print, and mail out Juror Questionnaires and Summons statewide through Invitation for Bid (IFB) J24437. The primary objective is to procure comprehensive services for personalizing and distributing juror-related documents across Honolulu County and other Hawaii jurisdictions. Specific deliverables include producing customized jury qualification questionnaires that verify citizen eligibility for jury service, with precise printing, personalization, and mailing requirements. The contract term is for an initial 12-month period from July 1, 2024, through June 30, 2025, with options to extend for three additional 12-month periods. The successful vendor must be responsible for all associated costs, including labor, tools, equipment, and necessary appurtenances to complete the service. Bidders must carefully review all specifications in the IFB J24437 document and comply with strict security protocols for handling personal information. The response deadline is May 7, 2024, with the expectation that the selected contractor will begin services on July 1, 2024.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. The solicitation appears to be open to qualified vendors capable of meeting the technical and security requirements outlined in the contract specifications. While no incumbent vendor was identified, the documents emphasize stringent requirements for data protection, including mandatory administrative, physical, and technological safeguards for personal information. Contractors must implement encryption for electronically transmitted data, maintain password protections, conduct security awareness training, and perform periodic security risk assessments. The procurement documents do not specify a precise award value or budget range for the contract. Interested vendors should carefully review the comprehensive documentation, including the General Conditions, Procedural Requirements, and the Security of Personal Information Contract Addendum, to ensure full compliance with the State of Hawaii Judiciary's procurement standards.