B24002429 Record Management and Storage for Island of Maui

The State of Hawaii Department of Health, specifically the Child and Adolescent Mental Health Division (CAMHD), is seeking a contractor for record management and secure storage services for the Maui Family Guidance Center. The procurement is an Invitation for Bids (IFB) for comprehensive document storage, retrieval, and destruction services. The initial scope includes picking up approximately 800 boxes of confidential records, with ongoing delivery, retrieval, and destruction capabilities as needed. Bidders must possess a minimum of three years' experience in document handling and must be NAID (National Association for Information Destruction) certified. The contract term is set for 12 months, from July 1, 2024 to June 30, 2025, with potential for up to five one-year extensions. Bids must be submitted electronically through the Hawaii Electronic Procurement System (HIePRO) by 3:30 PM HST on May 7, 2024. Evaluation criteria will focus on the bidder's ability to provide secure, traceable, and efficient record management services with comprehensive, all-inclusive pricing.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must be compliant with Hawaii Compliance Express or provide required certificates prior to contract award. The documents do not indicate an existing incumbent vendor or specify precise budget ranges for the contract. Payment terms stipulate remittance within 30 calendar days of proper invoice submission, and contractors must maintain required insurance coverage. While a specific award value is not disclosed, the scope suggests a moderate-scale contract focusing on secure document management for a county-level mental health facility. Potential bidders should carefully review the General Conditions document (103D-1) for additional legal and administrative requirements that will govern the contract performance.