B-2621BM Chromebooks

Gwinnett County Public Schools is requesting sealed bids for Chromebooks under a demand usage contract with bids due June 11, 2026 at 9:00 a.m. EST through Euna Procurement, with questions due June 8, 2026. The contract runs July 17, 2026 through July 16, 2027, with GCPS holding the right to renew for up to four additional one-year periods (maximum five-year total term) subject to Board of Education approval and annual fiscal appropriations.

Vendors must be certified resellers or partners for both HP and Lenovo. Key requirements include enrollment of devices into the GCPS Google Apps Domain; tagging and decaling each Chromebook with electronic serial number documentation; delivery to multiple school locations and warehouses with palletization and potential lift-gate and pallet-jack needs; provision of comprehensive warranty information including manufacturer coverage and extended-warranty options; and shipment tracking. Vendors must provide at least three references for similar projects. Anticipated annual quantities will be determined based on district needs and awarded supplier inventory availability. GCPS reserves the right to utilize multiple vendors and split awards.

Award will be made to the lowest responsive and responsible bidder. Pricing must be submitted at bid and held firm for the initial contract term; failure to maintain firm pricing renders the bid non-responsive. GCPS may consider price adjustments for cost escalations due to economic factors, marketplace conditions, acts of God, or tariffs, provided the vendor submits written notice within ten days and detailed supporting documentation, with adjustments limited to actual increased costs excluding overhead or profit. If a manufacturer discontinues an awarded product, the vendor must notify GCPS and provide a replacement at the original price or reduced price; GCPS retains the right to re-award items if other suppliers offer lower pricing on replacements. Vendor registration in the Euna Procurement portal is required to receive notices, download documentation, and submit responses.