B-2618BM New Vehicle Emergency Equipment

Gwinnett County Public Schools (GCPS) in Georgia is conducting a competitive sealed bid procurement (B-2618BM) for new vehicle emergency equipment purchase and installation services. The solicitation seeks a single vendor to provide emergency equipment installation for an anticipated 15-17 vehicles annually, with the contract term running from July 27, 2026 through July 26, 2027, renewable for up to four additional one-year periods. Service providers must have a location, affiliate, or subcontractor capable of installing equipment within 60 miles of 600 Old Snellville Highway, Lawrenceville, Georgia, with all labor and installation costs included in unit pricing and approved orders completed within 72 hours of vehicle pick-up. Vendors must submit sealed bids electronically through the Euna Procurement (formerly Bonfire) portal by Monday, May 18, 2026 at 9:00 AM EST, with all questions and commentary due by Monday, May 11, 2026 at 9:00 AM EST. Award will be made to the lowest responsive and responsible bidder, with GCPS retaining the right to reject any or all bids and negotiate terms. Required qualifications include provision of at least three references from similar projects completed within the last five years, assignment of a dedicated account manager and central billing contact, weekly reporting on pending orders, and maintenance of minimum one-year workmanship and product warranties. Bidders must submit exact products and equipment as specified in the solicitation without proposing alternative brands or manufacturers, pricing must remain firm for the initial contract term with adjustments only permitted for documented cost escalations subject to GCPS approval, and all bids must exclude Georgia state and local taxes due to GCPS's tax-exempt status.

There are no specific set-aside designations or restrictions limiting response to disadvantaged enterprises identified in the solicitation documents. However, vendors must comply with all applicable federal and state laws, including civil rights regulations, the Georgia Security and Immigration Compliance Act requiring E-Verify registration for employees performing physical services, and the Georgia Student Data Privacy and Transparency Act. Service providers must obtain and maintain comprehensive insurance coverage including Commercial General Liability Insurance with a minimum of $1,000,000 per occurrence and $2,000,000 general aggregate limit, Automobile Liability Insurance with a combined single limit of at least $500,000 per accident, and Worker's Compensation and Employer's Liability Insurance with limits of not less than $1,000,000 per occurrence, with GCPS named as an additional insured. Vendors must submit a completed W-9 Substitute Supplier Information Form, provide a Tax Identification Number and DUNS number verified through the System for Award Management, and certify compliance with federal lobbying restrictions through the Byrd Amendment certification. No specific award value or budget range is disclosed in the available solicitation documents, and no incumbent vendors or existing infrastructure integration requirements are identified in the materials provided.