B-2603LM HVAC Parts Catalog Discount

Crisp County, Georgia, through Gwinnett County Public Schools, is soliciting a catalog discount bid for HVAC parts and related components, designated as Bid B-2603LM. This procurement opportunity is specifically for Facilities & Operations and will cover HVAC parts, including air filters, with a contract term from January 1, 2026 to December 31, 2026. The bid is structured as a discount-based procurement, meaning vendors will be evaluated on the percentage discount they can offer from their standard catalog pricing for HVAC parts. Potential bidders must register in the Euna Solutions procurement platform and complete a comprehensive vendor profile, which includes uploading documentation such as Labor Law and Insurance Certificates, selecting applicable commodity codes, and providing detailed company information. The solicitation requires electronic bid submissions through the Euna Procurement portal, with the final submission deadline set for October 27, 2025, at 10:00 am. Vendors must adhere to strict submission guidelines, provide their best pricing upfront, and comply with all specified procurement regulations.

The procurement appears open to multiple vendor types, with potential preferences given to in-county, in-state, and Georgia-based vendors in case of tied bids. While specific set-aside designations are not explicitly detailed, the solicitation emphasizes compliance with federal and state regulations regarding equal employment opportunity and provisions for historically underutilized businesses. Vendors must complete various compliance documents, including a Lobbying Certification, W-9 Substitute Supplier Information Form, and demonstrate adherence to state immigration compliance laws. The solicitation requires vendors to participate in E-Verify, register with the System for Award Management (SAM), and potentially undergo background checks if personnel will be working on school district properties. Though a specific contract value is not disclosed, the broad scope of the HVAC parts catalog discount suggests a potentially significant annual procurement opportunity for qualified vendors who can provide competitive pricing and meet the comprehensive documentation and regulatory requirements.