Axis Camera Parts, Supplies, and Service

The Kenton County Airport Board (KCAB) is soliciting proposals for Axis Camera Parts, Supplies, and Service at Cincinnati/Northern Kentucky International Airport (CVG) in Hebron, Kentucky. This invitation to bid encompasses the procurement of brand-new, original Axis camera equipment, parts, installation services, and maintenance support from a qualified Axis licensed distributor. The solicitation includes 27 line items comprising various Axis camera models ranging from basic units to advanced panoramic and pan-tilt-zoom (PTZ) cameras, along with auxiliary equipment such as a 2N wire converter and hourly service rates for both standard and emergency technical support. The successful contractor must be an Axis licensed distributor with certified professionals available for both remote consultation and on-site service, and must provide comprehensive warranty coverage ensuring all labor and materials are free from defects and suitable for normal use, with mandatory repair or replacement at no additional cost during the warranty period. All work must comply with state and federal regulations, KCAB rules, and applicable building codes. The question submission deadline is 11:59 pm on Monday, May 11, 2026, with answers to be posted no later than Thursday, May 14, 2026 at 11:59 pm. Proposals must be submitted electronically through KCAB's procurement portal no later than Thursday, May 21, 2026 at 2:00 pm Eastern Time, with no proposals accepted after that time unless the deadline is extended by addendum.

The contract term is three years, commencing August 1, 2026, through July 31, 2029, with KCAB retaining the discretionary right to renew the agreement for two additional one-year periods. Pricing must be firm-fixed for the three-year period and all-inclusive, with delivery FOB to CVG, and the contractor will invoice per shipment on a net 30 payment basis. KCAB reserves the right to make multiple awards and adjust quantities as needed, and may conduct annual price reviews based on the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area, with adjustments capped at three percent annually. Preference will be applied to Kentucky resident bidders in accordance with state law. The contractor must maintain comprehensive insurance coverage including commercial general liability of at least $2,000,000 per occurrence (or up to $10,000,000 if performing work on aircraft ramps, taxiways, or runways), automobile liability insurance of at least $2,000,000 per accident, Kentucky workers' compensation insurance, and statutory unemployment insurance, with KCAB named as additional insured on all policies. The procurement is subject to Title VI of the Civil Rights Act of 1964 and applicable federal regulations, ensuring all bidders have full opportunity to submit proposals without discrimination. No specific budget amount or award value is disclosed in the available solicitation documents.