Awnings, fabrication and installation of, one-time purchase

Palm Beach County Board of County Commissioners, Purchasing Department, issued Invitation for Bid (IFB) #21-011/CR for the fabrication and installation of fabric awnings at Palm Beach International Airport as a one-time purchase. The scope encompasses eight awning installations across four locations: three new awning covers at Revenue Control Booths, one new awning cover at the Terminal Employee Entrance, three damaged section replacements at Short Term Parking, and one damaged section replacement at the Employee Parking Lot. Bidders were required to submit unit prices on a firm, fixed basis for each location, with all costs including fabrication, installation, shipping, inside delivery, labor, equipment, materials, tools, machinery, transportation, and incidental expenses incorporated into the quoted price. The contract mandates a three-year minimum warranty on all fabricated and installed items from the date of delivery and acceptance, with the successful bidder required to complete installation within forty-five days of purchase order receipt. A mandatory site inspection was held on November 9, 2020, at 9:00 a.m. at Palm Beach International Airport, with failure to attend resulting in bid disqualification. The bid submission deadline was December 10, 2020, at 4:00 p.m., directed to Carlos A. Ramos, Buyer at the Purchasing Department, and a post-award meeting was required within five days of award notification. Award criteria specified the lowest responsive, responsible bidder on an all-or-none basis.

The procurement included a Small Business Enterprise (SBE) and Minority and Women-Owned Business Enterprise (M/WBE) Affirmative Procurement Initiative provision whereby a certified SBE's bid within ten percent of the lowest non-small business bid receives the award at their quoted price. A local preference provision granted a five percent preference to bidders with permanent places of business in Palm Beach County. All bidders were required to maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of at least $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. Successful bidders were responsible for site safety, security, debris removal, and compliance with all federal, state, and local regulations. While no specific budget range or award value is stated in the available documentation, the solicitation was structured on a fixed unit price basis across five distinct line items for the eight awning installations, with the final contract value dependent on the winning bidder's submitted pricing.