Aviation Student Starter Tool Sets

Hudson Valley Community College (HVCC), a State University of New York institution in Troy, is requesting proposals for 24 aviation student starter tool sets for its Aeronautical Technical Institute with proposals due October 2, 2026 at 2:00 p.m. through the Bonfire online portal or by mail to Tabitha D'Attilio, Director of Business Services & Procurement, at 80 Vandenburgh Avenue, Troy, New York 12180.

Each tool set must be individually serialized, corrosion and grease resistant, and packaged in a lockable wheeled case measuring 24 by 16 inches with shadowing inserts; total weight per case with tools cannot exceed 70 pounds. The scope includes specified socket sets, wrenches, screwdrivers, pliers, hammers, files, LED flashlights, and magnetic retrieval tools, all with lifetime warranties. Cases must be weatherproof. Shipping is F.O.B. prepaid to HVCC Central Receiving in Troy, with deliveries accepted only between 9:00 a.m. and 3:30 p.m., Monday through Friday.

Evaluation weighting is 50 percent pricing and 50 percent technical compliance. Pricing must equal or be lower than any cooperative and state contract pricing the vendor maintains. Award notification is anticipated within 30 days of the RFP opening on September 25, 2026. Proposals must be submitted in duplicate on official HVCC forms, signed by an authorized representative, and accompanied by a signed Non-Collusion Certification, brochures with model numbers, and references preferably from educational institutions. Vendors must obtain a purchase order from HVCC before performance and cannot enter into subcontracts without prior written consent. A Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds is required before contract commencement. All carriers must be authorized in New York and rated A-:VII or better by A.M. Best. Contractors must comply with New York State prevailing wage requirements, equal opportunity provisions, workers' compensation laws, and applicable federal and state labor regulations.